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Senior Administrative Assistant, Lab Ops - Full Time - Day Shift - Mississauga, ON

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Date: May 1, 2022

Location: Mississauga, ON, CA

Company: LifeLabs

Improve lives. Love your job. Grow your career.

 

Do you want to help build a healthier Canada? Now you can. LifeLabs Medical Laboratory Services is a proud Canadian company with over 50 years experience. We provide laboratory testing services that help healthcare providers diagnose, treat, monitor and prevent disease in patients.

 

LifeLabs Medical Laboratory Services is currently seeking a Senior Administrative Assistant - Lab Ops to join our team in Mississauga, Ontario. This role would be supporting multiple Directors.

 

As a Senior Administrative Assisstant you will be responsible for:

  • Extensive calendar management including scheduling/rescheduling regular and ad hoc business meetings, videoconferences and webinars, and managing meeting resources
  • Plan and coordinate large business meetings/events, both on and off site, including managing location booking, catering, guestrooms and other meeting resources
  • Manage travel arrangements including booking flights, hotels, cars and coordinating itineraries
  • Set up orientation calendar; prepare work orders for Facilities/IT for office set-up and technology for senior level new hires
  • Prepare meeting agendas, take meeting notes as required, transcribe flip chart notes, prepare meeting minutes
  • Prepare PowerPoint presentations Prepare conference registrations
  • Set up videoconferencing for meetings
  • Prepare and submit director expense reports in timely manner
  • Code and track invoices and submit for payment in timely manner
  • Sort and distribute incoming and outgoing mail and faxes
  • Order and distribute supplies
  • Photocopy and scan documents
  • Maintain filing system
  • Prepare and distribute internal communications (letters, posters etc.)
  • Prepare monthly/quarterly/annual and ad hoc reports
  • Answer multiple phone lines, takes messages, and screens and redirects calls
  • Acts as back up to reception as needed
  • Conduct research/internet searches for information as needed
  • Special projects as assigned

 

Other requirements include:

  • High School diploma
  • Post-secondary education preferred
  • Minimum 3 years’ experience supporting senior management in a similar role
  • Proficient skills with MS Word, Excel, and PowerPoint
  • Excellent communications skills

 

At LifeLabs, great employees are at the heart of everything we do. That’s why LifeLabs provides more than just competitive compensation and benefits – our employees receive coaching and training in an environment that fosters open communication, education opportunities with tuition reimbursement, and opportunities for advancement and changes in career direction.

 

Does this sound like the job for you? We’d love to discuss your qualifications. Apply online today!

 

At LifeLabs, we strive to create an inclusive and equitable workplace where our team members and the communities we serve feel accepted, valued, and respected. In accordance with LifeLabs’ Accessibility Policy, the Accessibility for Ontarians with Disabilities Act, and the Ontario Human Rights Code, accommodations are available by request for candidates taking part in all aspects of the recruitment and selection process. For a confidential inquiry or to request an accommodation, please contact your recruiter or email careers@lifelabs.com.

LifeLabs is committed to providing a safe environment for our employees, customers, and the communities we serve. We have been a leader throughout the COVID-19 pandemic regarding health and safety measures and have always put our employees and customers at the center of every decision that we make. As an organization in the health care sector, we believe the COVID vaccination adds a layer of protection that complements the extensive and necessary health and safety protocols that we have taken to date. With this in mind, we currently require all LifeLabs employees, contractors, students and volunteers to be fully vaccinated.


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